10 Reasons Why You Should Be Using Asset Registers
Asset registers are often seen as an administrative burden by many, however using them effectively doesn’t have to be chore and can actually make your departments life easier.
Here are 10 reasons why your organisation should be using a Asset Register.
- Everything’s easier when it’s a ID number!
From writing a support ticket to telling a contractor what piece of equipment to pick up, its universally easier to refer to an item by its tag number instead of its description.
- Recording details about the item
Don’t get caught off-guard trying to remember something about the item or dig through piles of receipts to track down a serial number. Everything from the purchase price, model number, specs, serial and even a picture can be recorded for future use.
- When it was last serviced
Every service technician has equipment that they swear must have been a boomerang in its past life or responsible for half departments headaches. A register is an excellent way of keeping track of recurring problems and ensuring equipment is serviced as scheduled.
Tracking down long lost equipment can be akin to mounting a search and rescue mission to locate a missing person. An asset register can quickly zero in on an items last known position, especially in conjunction with regular stock takes.
- Reuniting lost equipment
The reverse case is often true where equipment is discovered in the wrong place without any documentation. The purpose and owner of such equipment can be located in seconds and certainty with a register.
- Lifecycle Management
Thousands of pieces of equipment in all shapes and sizes pass through an organisation over the years. Knowing when equipment was purchased, its current status and when it was disposed of is becoming vital for compliance purposes.
- Statistics and Reporting
As organisations evolve, the need to know exactly what the company owns is becoming an expectation and not just a luxury. Don’t let a questions such as ‘How many phones do we have on site’ take hours to answer.
- Assigning expenses to equipment
This is becoming a requirement in many business as greater emphasis is put on assigning expenses to their respective cost centre. By treating assets as a unique number with a detailed register, costs such as toner, paper, servicing and replacement can be assigned with greater accuracy.
- Transfer of ownership
Over the years assets and the responsibilities for them change hands. Asset registers are a great way to Irrefutably track such changes.
- Integrate it with your other services
An asset register should be a piece of paper hidden in a draw, take advantage of it by connecting it to your help-desk, Active-Directory naming scheme and company procedures.
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What creative ways is your company using a Asset Register? Comment Below